Project Support Officer

Project Support Officer, Fixed term: 5 years, full time 35 hours per week, pension

Provision of project management support for projects across the Diocese underpinning the Diocesan Vision for Growing Disciples: Wider, Younger and Deeper. Providing project administration and reporting support across a range of projects throughout the diocese.  

Liaising with project leads to establish the following:

Project Documentation Management:

-       Including assisting in the production and maintenance of project plans, risk registers, issue logs, and other project related documents.

-       Following up on outstanding project actions in a timely fashion.

-       Keeping all project folders in the shared area up to date and assist in maintaining effective and efficient filing structures.

Project Reporting:

-       Co-ordinate the production of project reporting on a regular basis.

-       Monitor the completion of project reports.

-       Consolidate submissions from projects to prepare Programme Board and any other project reporting.

Project Meeting Management:

-       Schedule all project meetings, setup IT and manage attendance.

-       Prepare agendas, create meeting packs where required, write minutes and track meeting actions.

-       Respond rapidly to diary changes where required.

Project Budget Management:

-       Support the invoice and project budget tracking processes.

-       Support with the preparation of budget claims and track their progress.

-       Complete financial reports when required.

Liaise with the diocesan finance team to ensure that all project budget information is accurately recorded.