Personal Assistant to Senior Leadership Team

Salary: £23,000 to £25,500 Pro Rata

Position: 2 days a week

Reports To: Head of Operations

Location: York (open to conversations for the right candidate)

Of note: Please see information at the bottom of this advert regarding Ministry Partner Development

Closing date: 2nd March 2025

Interview date: We are offering interviews on an ongoing basis as applications come in.

Start date: Flexible dependent on candidate. Time will be given for partner raising.

Fusion exists so that every student has the opportunity to find hope in Jesus and home in the local church during their time at university. The ideal candidate will be someone passionate about student mission, a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to leaders. Given the dynamic nature of Fusion, we require the successful applicant to have a flexible attitude and remain consistent while maintaining the confidentiality of high-level systems and operations. This role will receive coaching support from the EA to the National Team Leader to engage with existing SLT activity.

Fusion is a student mission movement. Fusion's growth is fuelled by many kingdom-minded individuals being invited to partner and participate in this vision.

Ministry Partnership Development is a key part of this role, the successful candidate will, therefore, cover 50% of their salary through a team of partners who give financially to Fusion.

We encourage applications from a wide range of applicants, especially those currently underrepresented in Fusion’s team. These include people from minority ethnic backgrounds, those with a disability and women. If you have any questions about the role please do get in touch at hello@fusionmovement.org

KEY RESPONSIBILITIES:

Headline Objectives

●     Provide administrative support to the Fusion Senior Leadership Team (SLT), particularly the Head of Mission and Head of Partnerships.

●     Manage communication with team members by liaising with internal and external connections on various projects and tasks.

●     Plan and orchestrate work to ensure that SLT priorities are met, team goals are achieved, new resources are developed and best practices are upheld.

Administrative Support for Head of Mission and Head of Partnerships

●     Coordinate diaries and help schedule meetings and speaking invites.

●     Monitor email inboxes.

●     Draft, edit, and manage correspondence, including emails, letters, and reports.

●     Assist the Head of Mission and Head of Partnerships in being prepared for meetings, taking minutes and following up on actions.

●     Help plan and book travel, as well as submission of timely expenses for the Head of Mission and Head of Partnerships.

●     Monitor project plans to ensure deadlines are met by the Head of Mission and Head of Partnerships.

●     Where capacity allows, provide administrative support for projects within the Operations team.

Communication

●     Communicate the Fusion vision and values through phone, email and written communication, including a willingness to pray for others.

●     Capture minutes and actions from SLT meetings where required.

●     Maintain professionalism and strict confidentiality with all materials.

●     Review and edit content for grammar, style, and consistency with Fusion Voice.

●     Act as a liaison between the Head of Mission and Head of Partnerships and internal/external stakeholders, ensuring clear and timely communication.

Ministry Partnership Development

●     Cover 50% of salary through a team of partners who give financially to the movement;

●     Grow and maintain a team of partners who pray for and financially contribute to your role, allocating 10% of your time to raising partners;

●     Communicate regular updates, stories and prayer requests to your team;

●     Extend ongoing invitations to new people to join your team.

This post is subject to an Occupational Requirement that the post holder is a committed active Christian under Part 1 of Schedule 9 to the Equality Act 2010.

PERSON SPECIFICATION

It is an occupational requirement of this post to have a personal faith in Jesus to effectively support churches and students in their mission to students and to help make Fusion events a place where people can encounter God & find hope in Jesus.

Essential

●     Personal faith in Jesus

●     Organised with good time management

●     Excellent written and verbal communication skills

●     Self-starter and uses initiative to get tasks done

●     Confident phone conversation skills

●     Commitment to personal and spiritual development

●     Evident commitment to and involvement in local church

●     Excellent interpersonal skills

●     Skilled in teamwork and committed to continual learning

●     Trustworthy and professional when engaging with a range of stakeholders

●     Ability to travel for work, including overnight trips

●     Happy to participate in weekly team prayer and occasionally lead it

Desirable

●     Experience in an administrative role reporting directly to upper management

●     Experience leading in student ministry and mission

●     A good knowledge of UK church culture and diversity

●     Problem-solving ability

Benefits

●     31 days annual leave including bank holidays (pro rata - rising to 36 days after 5 years)

●     Paid retreat day allowance for spiritual rest and growth

●     Time off on your birthday

●     Generous parental leave

●     Flexible working

●     Pension Scheme - Fusion will match your contribution up to 4%

●     Mobile phone allowance

●     Regular team away days

●     Cycle to work scheme

If you feel called to work with Fusion please apply here! If you wish to discuss the opportunity prior to applying please use the contact hello@fusionmovement.org.